???
How long does it take to process a purchase requistion?
Once received by the Purchasing Department, it usually takes 1-2 days. This assumes that additional work will not be required by Purchasing such as bidding.
return to top
Can my order be faxed or telephoned to the supplier?
Yes, just indicate this request in the "Comments" space on the purchase requisition.
return to top
What is the flow of the purchase requisition?
Signature approvals required on requisitions will vary based on the dollar amount of the purchase, the division,and the fund to be charged. Purchasing cannot process the order until all required signatures have been obtained. It is the responsiblity of the requisitioner to obtain all necessary signatures before submitting the order to Purchasing.
return to top
How do I know if my requisition has been processed?
After the requisition has been processed, the blue receiver copy of the purchase order is sent to the originator. This blue receiver should be signed and returned to the Distribution Dept. upon receipt or completion of the goods/services.
return to top
At what level must purchase requisitions be bid?
Bids/solicitations are required for purchases greater than $5000. Exceptions to this policy may include State and other purchasing contracts, sole source suppliers, emergencies, and certain professional services.
return to top
What if the item needed can only be provided by one supplier?
Any requisition that is to be restricted to one supplier must be accompanied by a Sole Source Justification form. Please contact the Purchasing Department before submitting the requisition.
return to top
Why does Purchasing require a complete supplier name, address, and telephone number on requisitions?
Most suppliers have several addresses or corporate divisions. By providing the correct address and contact information, errors will be greatly reduced and the shipment will not be delayed.
return to top
What if I have an emergency order?
Contact the Purchasing Department at ext. 1590 and we will advise the best method of accomodating the request.
return to top
What if my goods are received damaged?
It is important for the end user to conduct both a visual and operational inspection of the goods as soon as possible. If problems are found please contact the Purchasing Department immediately.
return to top
Is Cincinnati State tax exempt?
Yes. The College is an instrumentality of the State of Ohio and is therefore exempt from sales tax in the State of Ohio and is exempt from certain Federal excise taxes. Requests from suppliers for tax exemption forms should be referred to the Purchasing Department. A supplier may occasionally insist that sales tax is due. Depending on reciprocity laws in other states or if the delivery point is outside of the State of Ohio, orders from suppliers located outside of Ohio may involve payment of sales tax to other States. The general assumption is no sales tax is due.
return to top