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Financial Aid Requirements

Important information about financial aid

The following requirements for financial aid are applicable to students applying for financial aid by completing the FAFSA application, as well as to students who receive financial aid.

Students must be familiar with and abide by all federal, state, and institutional policies governing the receipt of financial aid funds. We encourage students to review these policies and requirements to assist you in your educational endeavors.

Questions about these policies should be directed to the Office of Financial Aid and Scholarships by email or by calling (513) 569-1530.

Eligibility for Aid
Satisfactory Academic Progress
Withdrawals and Refunds

Eligibility for Aid

To receive financial aid from the federal financial aid programs, a student must:

  • Have a high school diploma or General Education Development (GED) Certificate
  • Be enrolled or accepted for enrollment as a regular student working toward a degree or certificate in an eligible program. We encourage students to apply at least six to eight weeks in advance of the term you wish to enroll.
  • Be a U.S. citizen or eligible non-citizen
  • Have a valid Social Security number
  • Not be in default on a federal student loan or owe money back on a federal student grant
  • Register with the Selective Service, if required
  • Have demonstrated financial need
  • Meet all applicable deadlines
  • Make Satisfactory Academic Progress (SAP)
  • Not have been convicted for any illegal drug offense while receiving federal financial aid funds
  • Financial aid must not exceed Cost of Attendance

2014 - 2015 Cost of Attendance (12/FA - 13/SU)

In State        Out of State

Dependent          $11,580         $16,920

Independent        $13,716          $19,056


Detailed information on these and other financial aid eligibility criteria may be obtained from the Office of Financial Aid. Visit the Office of Financial Aid in Room 155 Main Building, email or call (513) 569-1530 for more information.

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Click here for information concerning how enrollment and NS designations impact your financial aid eligibility.

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Although financial aid is disbursed to a student that meets certain eligibility criteria, Cincinnati State is obligated to ensure that students earn this money by attending classes.

The Office of Financial Aid is mandated by the federal government to assure that every student who receives federal financial aid has attended at least once every class for which the student registered. If it is determined that a student has not attended class, Cincinnati State is required to take away the portion of financial aid the student did not earn in order for Cincinnati State to be in compliance with federal regulations.

Regulations dictate that a pro-rata schedule be used to determine the amount of Title IV funds a student has earned when he or she completely withdraws after commencing attendance in a given term. Up through the 60% point in each payment period (term), a pro-rata schedule is used to determine how much Title IV funds the student has earned at the time of the withdrawal. After the 60% point in the payment period (term), a student has earned 100%of the Title IV funds.

Cincinnati State establishes disbursement dates that confirm the Office of Financial Aid pays students the correct amount of financial aid. Once funds are disbursed, the business office has, by law, 14 days to provide a check.

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Satisfactory Academic Progress

A student is expected to achieve Satisfactory Academic Progress (SAP) toward the completion of course requirement.  Progress toward course requirements is measured both qualitatively and quantitatively.  SAP will be checked at the end of each term.

"Click here to access the document “Satisfactory Academic Progress.”

Students who choose to appeal a SAP suspension or termination must provide an Appeal Request and Progress Review.

Withdrawals and Refunds

Official and Unofficial Withdrawals of TIV  (Federal Student Aid) Recipients

The Higher Education Act of 1998, as amended, substantially changed the way funds are to be handled when a recipient of Title IV (federal) funds completely withdraws (officially or unofficially) in a given term. The Department of Education (ED) regulations require that students earn their eligibility for Title IV funds through attendance in classes. If a Title IV recipient ceases to be enrolled prior the end of the semester, the student’s eligibility for Title IV funding must be recalculated. The recalculation process (R2T4) may require that portions of the Title IV funding be returned to the Department of Education.  The student will owe the amount returned to the College and must pay this amount before registering for any subsequent semesters or make satisfactory repayment arrangements with the Student Accounts Office.

Official Withdrawals

Upon dropping all classes for any given term, a student is considered to have officially withdrawn from Cincinnati State, even if future enrollment is anticipated. To officially withdraw, a student MUST submit the Course Withdrawal Form to the Office of the Registrar. A student who completely withdraws from all classes in a semester after Title IV funds have been disbursed will be subject to a RT24 calculation.  The withdrawal date used in the R2T4 calculation is the date the student signs and submits the Course Withdrawal Form to the Office of the Registrar for students who officially withdraw from the College.  The last date of attendance will be used for classes in which a student is issued a late or administrative withdrawal.  The college will return the funds to the Department of Education and the student must re-pay the funds to the College.  This is not appealable to the College or the Department of Education.

Unofficial Withdrawals

Students will be considered an unofficial withdrawal if she/he receives a failing grade (F or U) in all classes for which the student was registered in the semester and began class attendance. Since the student's last date of attendance is not known, the College will assume the mid-point of the semester in the R2T4 calculation.  A student can appeal this unofficial withdrawal status to the Office of Financial Aid by the deadline indicated in their notice.  The student must, ask at least one instructor for the semester to complete a "Return of Funds Appeal" E-Form and indicate the student's last  date of attendance to substantiate that the student earned their grade of "F or U".

Official and Unofficial Withdrawals - Students who receive a mixture of both withdrawals and grades of "F or U" in all classes in a semester will have the most recent date (last course withdrawal or midpoint of the semester) used in the R2T4 calculation.

Refunds on Funds - If a student receives less Title IV program funds than the amount earned, the college must comply with the procedures for late disbursement specified by the Department of Education regulations.  If a student receives more Title IV program funds than the amount earned, the college will return the unearned funds, as required and in the order specified, to the Title IV program(s).  Refunds on behalf of a Title IV aid recipient must be distributed in the following order:

  1. Federal Unsubsidized Stafford
  2. Federal Subsidized Stafford
  3. Federal PLUS (Parent Loan)
  4. Federal Perkins Loan
  5. Federal Direct Unsubsidized Stafford Loans
  6. Federal Direct Subsidized Stafford Loans
  7. Federal Pell Grant
  8. Federal SEOG
  9. Other federal, state, private or institutional sources of aid
  10. Student


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Location & Hours

Office of Financial Aid
Room 155 Main Building
(513) 569-1530 phone
(513) 569-1469 fax

8 am – 6:30 pm M–Th
8 am – 5 pm F

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