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Transfer of Credits/Advanced Standing

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Transfer of Credit

Once a student is accepted in a degree or certificate program, official transcripts from previously attended colleges and universities submitted for admission will be forwarded to the Office of the Registrar for transfer of credit evaluation.

Generally, only coursework earned at a regionally-accredited institution with a grade of C or better will be acceptable in transfer. Courses in which a D was earned will also be transferrable, but only if the course was taken Fall 2005 or later.

Once the evaluation of transfer work is completed, the student will receive a Transfer Evaluation Report, which lists all credits awarded in transfer and what equivalent courses have been assigned at Cincinnati State. In the event that no equivalent course at Cincinnati State can be assigned, the transfer course will be accepted as elective credit. Whether or not courses accepted as elective credit are applicable to the student's degree or certificate program is at the discretion of the program chair or academic advisor.

In situations where coursework is five years old or older, or where requisite skills may have been lost, courses previously taken at other institutions will be subject to review by the faculty and dean of the division that offers the equivalent course(s). Those courses reviewed which do not meet current program requirements and standards will not count towards degree or certificate requirements.

Transfer credit accepted at Cincinnati State will appear on a student’s transcript as a cumulative number of hours accepted.

Ohio Course Applicability System

Ohio Course Applicability System is an online tool that will help you view program requirements, course equivalencies, and see how courses you have taken or plan to take transfer to another college or university.

Advanced Standing

Advanced standing credit means that a student receives credit for completing a Cincinnati State course or cooperative education requirement by using one of the methods listed below to demonstrate successful completion of appropriate prior academic and/or work experience.

Advanced standing credit is available to students who have been accepted into a degree or certificate program. Students seeking advanced standing credit must follow the College and divisional procedures described below.

Some types of advanced standing credit are not available in some degree or certificate programs.

Students should be aware that advanced standing credit awarded by Cincinnati State may not be applicable to degrees at other colleges or universities. A student who intends to transfer to another college or university should consult with a transfer advisor at that institution concerning the transferability of Cincinnati State advanced standing credits.

Students should make arrangements to apply for advanced standing credit as soon as possible after admission to a program.

Advanced Placement
College Level Examination Program
Credit by Examination
External Certificate/Licensing Exam (EL)
External Formal Training Program (ET)
Applicable Work Experience (EX)
International Baccalaureate Program Examinations (IB)
Tech Prep Agreements (TP)
Senior Vocational Teacher Referral (VO)

 

Advanced Placement (AP)

Cincinnati State awards credit for appropriate scores (generally 3 or higher) on the nationally-recognized Advanced Placement (AP) exams. To receive credit for AP, submit your scores to the Office of Admission. The appropriate credit due will be awarded and will appear on your record as AC credit. There is no charge for AC credit. The Cincinnati State catalog includes a comprehensive listing of current course and credit awards.

College Level Examination Program (CLEP)

Cincinnati State awards credit for appropriate scores on the nationally-recognized CLEP exams. To receive credit for CLEP, submit your scores to the Office of Admission. The appropriate credit will be awarded and will appear on your record as CL credit. There is no charge for CL credit. Click Here to register for CLEP testing at Cincinnati State.

Credit by Examination (Test Out)

Some Cincinnati State courses are available for credit by way of an internal ‘test out’ procedure. The Cincinnati State catalog includes a comprehensive listing of current course and credit awards. For additional information about test out options, contact the faculty member listed in the catalog as the ‘test out’ monitor. Courses not listed in the catalog do not provide a test out option.

  • You cannot earn credit through an exam for a course you have already completed at Cincinnati State. For this purpose, a course is defined as ‘completed’ if you received a grade of A, B, C, D, F, S, U or W.

  • If you are already enrolled in a course and you plan to try to ‘test out,’ you must drop the course before you take the test. The course must be dropped no later than the fourteenth calendar day of the term. You must pay the fee due before you attempt the ‘test out’. If you pass the exam your division dean must approve and initiate a request for a refund of tuition fees if this applies to you.

  • You may attempt to ‘test out’ of a class only once. If you do not pass the exam, you cannot take it again.

Test-out is designated as EC credit. To apply for EC credit, you must submit one petition and fee for each test you attempt. The fee for EC credit is the amount of one tuition credit. This is a testing fee; it is not refundable if you do not pass the test.

External Certificate/Licensing Exam (EL)

You may be eligible for credit for the successful completion of nationally-recognized professional exams that indicate the mastery of skills or competencies related your Cincinnati State degree or certificate requirements. Students may be eligible to receive credit for a Cincinnati State course or group of courses related to the skills or competencies tested on the exam. A faculty member in the division responsible for the course(s) for which you seek external certificate/licensing exam (EL) credit will determine which course(s) are equivalent to the professional exam and merit credit.

To apply for EL credit, submit documentation of your exam results to the program chair, academic advisor, or cooperative education coordinator in the division offering the course(s) you are seeking. If it is determined that the test results merit EL credit, obtain and complete a Petition for Advanced Standing Credit from the Office of the Registrar, gain approval by the division dean or assistant dean, pay the amount of one credit hour’s tuition at the Cashier’s Office, and submit the completed form to the Office of the Registrar, Room 161 – Main Building.

External Formal Training Program (ET)

You may be eligible for credit for completion of formal training programs in a business, industrial, or hospital settings if the training is related to your Cincinnati State degree or certificate requirements, A faculty member in the division responsible for the course(s) for which you are seeking external formal training program (ET) credit will determine which course(s) are equivalent to the formal training you have received.

To apply for ET credit, obtain a Petition for Advanced Standing Credit from the Office of the Registrar. Then submit documentation regarding your training program (e.g. course outlines, course content, certificates of completion and letters from course trainers or supervisors) to the program chair, academic advisor or cooperative education coordinator in the division offering the course(s) you are seeking. If it is determined you merit ET credit, obtain and complete a Petition for Advanced Standing Credit from the Office of the Registrar, gain approval by the division dean or assistant dean, pay the amount of one credit hour’s tuition at the Cashier’s Office, and submit the completed form to the Office of the Registrar, Room 161 – Main Building.

Applicable Work Experience (EX)

You may be eligible for credit for the demonstrated mastery of skills or competencies through work experience.
A faculty member in the division responsible for the course(s) for which you are seeking applicable work experience (EX) credit will determine which course(s) are equivalent to the work experience you have had and merit credit.

To apply for EX credit, submit any documentation possible regarding your work experience (e.g. work samples, official job descriptions, letters from supervisors, etc.) to the program chair, academic advisor or cooperative education coordinator in the division offering the course(s) you are seeking. If it is determined you merit EX credit, obtain and complete a Petition for Advanced Standing Credit from the Office of the Registrar, gain approval by the division dean or assistant dean, pay the amount of one credit hour’s tuition at the Cashier’s Office, and submit the completed form to the Office of the Registrar, Room 161 – Main Building.

International Baccalaureate Program Examinations (IB)

Cincinnati State awards credit to International Baccalaureate (IB) diploma graduates for higher level subjects passed at a satisfactory level. The minimum scores vary from five to seven depending upon subject area. To apply for IB credit, submit the transcript of your IB diploma to the Office of Admission. The evaluation of your IB transcript is conducted by the Office of the Registrar according to IB policy. The appropriate credit will be awarded and will appear on your record as IB credit. There is no charge for IB credit. The Cincinnati State catalog includes a comprehensive listing of current course and credit awards.

Tech Prep Agreements (TP)

Tech Prep students who are fully admitted to a degree program at Cincinnati State are granted college credit for articulated courses in accordance with the Tech Prep Articulation Agreement with Cincinnati State academic divisions. Students must meet all Tech Prep articulation requirements before college credit can be awarded. Most transfer modules have a minimum number of courses and/or proficiency examinations that are required to be completed before articulated courses can be transferred to the student’s academic record.

Students admitted to Cincinnati State in a pre-tech status are not eligible for college credit through the Tech Prep program. Students must matriculate at Cincinnati State within the timeframe established in the Tech Prep Articulation Agreement. Cincinnati State currently holds Tech Prep agreements with the following schools and centers:

  • Butler Technology and Career Center
  • Cincinnati Public Schools
  • Northwest Technology and Career Center
  • Ohio Valley Career and Technical Center
  • Southern Hills Technology and Career Center
  • The Great Oaks Institute of Technology System (4 campuses)
  • U.S. Grant Technology and Career Center
  • Warren County Technology and Career Center

Tech Prep credit is awarded by the Cincinnati State division offering the course(s) for which credit is sought. Contact the Office of Admission for further information concerning the appropriate person to contact regarding the award of TP credit.

If it is determined you merit TP credit, obtain and complete a Petition for Advanced Standing Credit from the Office of the Registrar, gain approval by the division dean or assistant dean, pay the amount of one credit hour’s tuition at the Cashier’s Office, and submit the completed form to the Office of the Registrar, Room 161 – Main Building. The appropriate credit will be awarded and will appear on your record as TP credit. There is no charge for TP credit.

Senior Vocational Teacher Referral (VO)

In some Cincinnati State degree programs, students who have earned an A or B in some high school vocational programs may be eligible for senior vocational teacher referral (VO) credit for specific courses related to certain high school vocational school courses. In addition to the Tech Prep institutions listed above, students from the following Technical/Vocational Centers may be eligible for this credit:

  • Boone County Technical and Vocational Center (KY)
  • Campbell County Technical and Vocational Center (KY)
  • Patton Technical and Vocational Center (KY)
  • Southeastern Indiana Technology and Career Center (IN)

Courses completed more than three years ago may not be eligible for this credit. VO credit is awarded by the division offering the course(s) for which credit is sought. Contact the Office of Admission for further information concerning the appropriate person to contact regarding the award of VO credit. To apply for VO credit, submit documentation of your high school grades, including a letter from the senior teacher of the high school vocational program. If it is determined that VO credit should be awarded, obtain and complete a Petition for Advanced Standing Credit from the Office of the Registrar, gain approval by the division dean or assistant dean, pay the amount of one credit hour’s tuition at the Cashier’s Office, and submit the completed form to the Office of the Registrar, Room 161 – Main Building. The appropriate credit will be awarded and will appear on your record as VO credit. There is no charge for VO credit.

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