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Frequently Asked Questions

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How do I check out books from Johnnie Mae Berry Library?

Students need to fill out a borrower's agreement form (available electronically in MyCState) before checking out any library item. All students, faculty & staff must present their current Surge card at the checkout counter. The number of checkouts is unlimited for all Cincinnati State users.

Can someone else check out my book for me?

For privacy reasons, the person checking out the book must be the same person named/photographed on the Surge card presented.

How much does it cost?

It is free to check out library materials.

How long do I get my books? Can I renew them?

Students can check out books for 21 days & renew them up to six (6) times, provided another library user has not requested the item. You can renew your books online by going to "Your Library Account", by calling the library at 513.569.1606, or by stopping by the library in person.

How do I order items from other libraries?

Cincinnati State patrons can borrow books from academic libraires in Ohio (OhioLINK), public libraries in Ohio (SearchOhio), & libraries in other states (Interlibrary Loan).

  • OhioLINK:
    Look for the item you want in BLINK, Berry Library's online catalog. If the item you want is not available, click on the "Search OhioLINK" button. This will search for the same item in nearly 100 libraries throughout Ohio. If the item you want says "Available" at any of the libraries listed, click the green "Request This Item" button. Choose "Cincinnati State as your institution & provide your name & 7-digit College ID. You will receive an email notification when your item arrives.
  • SearchOhio:
    If the item you want is not available through the OhioLINK system, you can also order books through the public library system using SearchOhio. The black & teal "SearchOhio" button can be found at the top of the OhioLINK search page. Once you have found the item you want, click on the "Request this Item" link. After selecting "Cincinnati State" as your institution, you will be asked to enter your name & 7-digit College ID to proceed with your request.
  • Interlibrary Loan:
    If you are unable to locate the book you want using the above resources, you may complete an Interlibrary Loan E-Form Request. Interlibrary Loan books can take up to a month to arrive & renewals may not be granted. Consequently, this service is not recommended for textbooks. Only current Cincinnati State affiliates are able to use this service.

If you need help with any of these, please stop by the library or give us a call at 513.569.1606.

Can I use other libraries with my SurgeCard?

Berry Library users have borrowing privileges at all OhioLINK member libraries, and at member libraries of the Southwest Ohio and Neighboring (SWON) Libraries.

I am not affiliated with Cincinnati State. How do I obtain borrowing privileges?

Users from OhioLINK academic libraries can check out materials with a current school ID.

Community members with a valid Cincinnati Public Library or other SWON library card may create an account that offers local borrowing privileges. Community users may only borrow up to five (5) books at one time.

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How much are library fines?

OhioLINK & media items are subject to fees of $.50 per day. Circulating "Reserve" items are subject to overdue fees of $1.00 per day. Laptops are subject to overdue fees of $5.00 per hour.

All other items incur a fine at 30 days overdue. At this point, items are considered "lost" & bills are sent out. The fee for lost materials from the Cincinnati State Library is a minimum of $100. per item. The fee for lost OhioLINK material is a minimum of $125. per item. If the item is returned in acceptable condition within one year of the original due date, the $85. fine may be reduced to an amount no lower than $35. Please contact the Coordinator of Circulation Services at 513.569.1695 for more information.

Where do I pay my fines?

Fines are paid at the Cashier's Office. To pay fines, please come to the library first to get a copy of the amount you owe. After you pay the fine, please bring the receipt from the cashier's office back to the library so we can clear your account.

What happens if I don't pay my fines?

Borrowing privileges will be suspended once a user has incurred over $5.00 worth of unpaid fines. Fines must also be paid in order to register for the next term, graduate, or receive transcripts.

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Computing & Laptops

Can I use a computer?

All library patrons are welcome to use the desktops on the library's main floor. Please note that the desktops are primarily for research purposes. Community users may asked to be signed in to a desktop PC, except during the hours of 10:00 a.m. until 2:00 p.m. on weekdays.

How I do use a library laptop?

The library laptops are intended for general academic use & can accept flashdrives, are able to edit Microsoft programs (including Word), & are able to send print jobs to the library's printer. Current students with accounts in good standing are able to check out laptops & headphones for 2 hours at a time.

Please note that all library computing equipment is intended for academic & ethical use & are subject to the college's Acceptable Use of Technology agreement. The library is not responsible for work lost or compromised due to equipment failure.

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Printing & Photocopying

How do I print in the library?

You must have a current Surge card with available funds in order to print at the library. Surge cards are loaded with $18 in available funds each semester, thereby enabling students to print "for free" until their account is depleted. All library laptops & desktops are able to send print jobs to the library's printer, located on the main floor of the library.

Can I print if I forgot my Surge card?

The library's printers are only configured to accept Surge cards, as such, library staff are not able to accept money for print jobs.

Can I print from my own computer?

The library's printers are not configured to accept wireless print jobs from personal computers. Students may check out a library laptop in order to transfer the documents that need to be printed (via email attachment, saved work in Skydrive, or by USB flashdrive).

How do I photocopy?

The library has 2 photocopiers; one is located on the main floor by the back wall & the other is located down the stairs by the reading area. Cash or coin must be used to operate the photocopiers; they are not able to accept Surge cards. Students can get change at the Cashier's Office in Room 154 of the Main Building. Copies cost 10 cents per page; double-sided copies will cost 20 cents.

Does the library have a scanner?

The library does not have a dedicated scanner, but the library's photocopier can be used to scan pages to a flashdrive. Students can also use the scanner in the college's main computer lab located in the ATLC building, Rooms 316-317

Does the library have a fax I can use?

The library does not have a fax for public use.

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Room Reservations

Does the library have study rooms that students can reserve?

The library has 4 (four) group study rooms for student use located on the balconies. A current Surge card must be presented at the circulation desk in order to check out one of the room keys; keys can be checked out for a 2 hour period. Priority use of the rooms is for group work and access is on a first come, first serve basis. 

How do I reserve the library's conference room?

Faculty & staff can reserve the library's conference room, located on the main floor, by calling Event Scheduling at x4123 or by emailing .

How do I reserve the library's computer lab?

The primary purpose of the library's computer lab, located on the lower-level of the library, is to provide library bibliographic instruction to students in an environment that facilitates hands-on active learning. In order to be flexible & to meet the needs of our faculty & students,availability for other purposes is limited. Priority of requests will be considered as followed:

  • Library Instruction:
    Instructors can request a library instruction to provide their students with the opportunity to actively engage with their research topics during a librarian-led session tailored to suit their research needs. To learn more about library instruction for students, please visit our Services for Faculty page or contact Kathleen Pickens at x1611 for more information.
  • Class Reservation (No Librarian):
    Instructors who would like to use the library's computer room in order to give their students time for research may request up to 2 reservations per class section; availability is dependent upon expected demand for library instruction. Reservation requests can be made by stopping by the library's Research Help desk, or by contacting Kathleen Pickens at x1611. Instructors who need regular computer access for their students should contact IT.
  • Departmental or Non Course-Related
    Depending upon demand & availability, departments may be able to reserve the library's computer room for limited periods of time. Please contact Cindy Sefton at x1669 for more information.

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