Overview

The Bursar and Cashier Office can help with:

  • Current Tuition Rates and Fee Schedule
  • Payment Deadlines
  • Payment Methods
  • Make a Payment
  • Refund Policy
  • 1098-T Tax Information
  • Frequently Asked Questions
Payment Deadlines

Bill Payment Due Date:

2022 Fall Semester

  • Due Date is 09/04/22 *Extended Payment Fee Assessed on or after 09/05/22.

2023 Spring Semester

  • Due Date is 01/23/23 *Extended Payment Fee Assessed on or after 01/24/23.

2023 Summer Semester

  • Due Date is 05/21/23 *Extended Payment Fee Assessed on or after 05/22/23.

*Extended Payment Fee of $60 is assessed to your student account if you do not have your bill paid by the bill due date listed. The extended payment plan fee gives you until the end of the semester or until you want to register for the next semester, whichever comes first.

Contact

Phone Hours:
Monday – Friday 8:00 am to 12:00 pm & 1:00 pm to 4:30 pm

Phone: 513-569-1580 opt #3
Fax: 513-569-1790
E-mail: cashier@cincinnatistate.edu

Payment Methods

Online Payments

  • Electronic check (E-check)-Free of charge
  • Credit Card (AMX, Discover, MC, & Visa)- 2.85% Service Fee Applies (minimum of $3)

Mail in Payments

  • Check-$20.00 check return fee for all returned checks
  • Money Order

On Campus Payments

  • Drop Box Payments Only (Located in the ATLC Bldg. Room 204B)
    • NO CASH accepted
    • Check or Money Order Only
1098-T Tax Information

May be accessed by login on to MyServices.

  • Log into your MyCState
  • Click on MyServices tab
  • Click on continue to MyServices
  • Click on MyServices for Students
  • IRS Form 1098-T form
  • View My 1098-T Forms
Refund by Direct Deposit!

What is Refund by Direct Deposit! ?

Refund by Direct Deposit! is the name of Cincinnati State Technical and Community College’s (The College) electronic payment of credit balances to students. Refunds of credit balances created by excess Title IV (financial aid loans, grants, scholarships, and third party payments), self-pay overpayments, or adjustments of tuition and fee charges are deposited into students’ bank accounts.

How do I enroll in Refund by Direct Deposit! ?

Registered students are provided instructions to access the Banking Information (U.S.) form (for US banks only) on The College’s MyServices page.

  1. Sign into MyServices
  2. Click Banking Information (U.S.)
  3. Click “+ Add an Account”
  4. Slide the Activate button to the right
  5. Enter today’s date
  6. Click “Next”
  7. Enter an Account Nickname (this is not a required field). For example: Karen’s Account for Refunds)
  8. Skip the Country of Bank (U.S. Only) field
  9. Enter the Routing Number.
    • This is the ABA number (American Banking Association) assigned to each bank. This is a 9 digit number found in the lower left hand corner of your check. An ABA number never starts with “9”. If you do not have checks, you can either call your bank or visit https://www.aba.com and search for your bank’s ABA number
  10. Enter your Bank Account Number
    • This is the number assigned to your account by your bank. You can find this number on your checks or by calling your bank
  11. Re-enter you Bank Account Number
  12. Choose an Account Type from the dropdown (“C”hecking or “S”avings)
  13. Click “I agree to the terms and conditions”
  14. Click “Submit”
  15. This will return you to the “Banking Information” screen
  16. You will receive an email from webadvisor@cincinnatistate.edu informing you that your banking information has been changed
  17. Banking information is verified weekly on Thursdays. When this happens, the Verification will change from “Not Verified” to “Verified”

Why should I enroll in Refund by Direct Deposit! ?

Direct deposit minimizes your carbon footprint by eliminating trips to the bank, reducing post office effort in delivering a paper check, and the energy it takes to make a mobile deposit. Direct Deposit is faster and more secure.

Do I have to enroll in Refund by Direct Deposit! every semester?

No. Once you enroll, your banking information will be stored in a safe and encrypted manner. Your banking information will remain on file until you de-activate by sliding the “Activate” button to the left and click “Save”. You will receive a confirmation email from webadvisor@cincinnatistate.edu.

What is The College’s weekly cut off to enroll in Refund by Direct Deposit! ?

The College processes refunds weekly. To be included in the week’s electronic refund process, you will need to enroll no later than noon on Wednesdays. The College will gather your banking information on Thursday mornings and send a file to the AVS Dept at the College’s bank (US Bank). Provided that the verification process is successful and you are scheduled to receive a refund, your refund will be deposited into your bank account on Friday.

How long does it take for my enrollment in Refund by Direct Deposit! to take effect?

Enrollment is immediate. Verification of banking information is done weekly on Thursday mornings.

How do I cancel Refund by Direct Deposit! ?

Simply slide the “Activate” button to the left and click “Save”. The College’s Student Information System database will be updated and direct deposit will be cancelled. However, your account will continue to appear under “Current Account” on the Student Refund Accounts page of the College’s Self Service.

I have questions. Who can I call or email?

Bursar’s Office

(513) 569-1580 Option #3

cashier@cincinnatistate.edu

FAQ’s

How do I get a copy of my bill?

By logging into MyServices.

  • Log into your MyCState
  • Click on MyServices tab
  • Click on continue to MyServices
  • Click on MyServices for Students
  • Under the Registration secton
  • Click on my Registration Statement

How do I make a payment online?

By logging into MyServices.

  • Log into your MyCState
  • Click on MyServices tab
  • Click on continue to MyServices
  • Click on MyServices for Students
  • Under Financial Information, click on Bill Payment Center
  • Click on make a payment

Is there a fee to make an online payment?

Electronic Check (e-check) payments are free. $20 Check return fee applies to all returned checks.

Credit Cards payments do have a non-refundable service fee. 2.85% (minimum $3) Non-refundable service fee is charged on all credit card payments.

Can I mail a payment?

Yes, a check or money order only (NO CASH) can be mailed to:
Cincinnati State College
Attn:  Cashier’s Office
3520 Central Parkway
Cincinnati, Ohio  45223

Can I pay in person?

The Cashier’s Office is closed to in person visits but you may us the payment drop box located in the ATLC Bldg. next to room 204B.
Check or money order only
NO CASH payments accepted

When is my bill due?

Bills are due the end of the 1st week of the full semester.  See important dates calendar in MyCstate.

Will I get taken out of my classes if I do not have my bill paid by the bill due date?

No.  If your balance is not paid by the bill due date you will receive an email letting you know that you are being placed on the Extend Payment Plan.  A $60 extended payment plan fee will be added to your account.  This gives you until the end of the semester or until you want to register for the next semester (whichever comes first) to pay your bill. If at the end of the semester you still do not have your balance paid you may reach out to the Cashier’s Office at cashier@cicninnnatistate.edu to make a payment arrangement for the balance due. This payment arrangement will not allow you to register for another semester but it will keep you in good standing with the College so that your account is not sent to collections.

Can my refund check be directly deposited into my bank account?

Yes, here is how:

  1. Sign into MyServices
  2. Click Banking Information (U.S.)
  3. Click “+ Add an Account”
  4. Click the Activate button
  5. Leave the Effective Date as Today’s Date
  6. Click “Next”
  7. Enter an Account Nickname (this is not a required field). For example: Karen’s Account for Refunds.
  8. Skip the Country of Bank (U.S. Only) field
  9. Enter the Routing Number. This is the 9 digit number at the bottom left of your checks.
  10. Enter your Bank Account Number
  11. Re-enter you Bank Account Number
  12. Choose an Account Type from the dropdown
  13. Click “I agree to the terms and conditions”
  14. Click “Submit”
  15. This will return you to the “Banking Information” screen
  16. You will receive an email from webadvisor@cincinnatistate.edu informing you that your banking information has been changed
  17. Your banking information will be verified within 1 week. When this happens, the Verification will change from “Not Verified” to “Verified”

How do I contact the Cashier’s Office?

By emailing cashier@cincinnatistate.edu or by calling 513-569-1580 option #3.

Refund Policy

Refund of Tuition and Fee Charges

Students are responsible for paying all charges incurred as a result of registering for classes. The College will not drop a student’s classes or reduce tuition charges/fees due to a student’s non-payment of those charges or for a student’s non-attendance.

Students may receive a tuition/fee reduction for classes by formally dropping from those classes for any reason. The amount of the fee reduction is based on the date that the course is dropped and calculated according to the College’s published refund schedule (below). Refunds are disbursed to the student or/and a third-party payer. There also may be a reduction or loss of financial aid eligibility.

Refund checks are mailed to students within 14 days of financial aid disbursal if there is financial aid in excess of a student’s tuition charges/fees.

  1. Requests for refunds are considered only if the student officially drops the course. Students may utilize the online registration function of MyServices to drop courses at any time. Students may also drop a course at any time by completing and signing the official Registration Activity Form available in the Office of the Registrar.
  2. The Admission fee, Registration fee, and Late Registration fee are NOT refundable.
  3. The following fees are refundable only during the 100% tuition refund period:
    • Technology fee
    • Facility fee
    • Career Services fee
  4. The College’s tuition refund schedule for standard semester courses is as follows:
    • Refunds for full-semester-length (15-week) classes dropped before the first day of the semester are calculated at a rate of 100% refund of the in-state or out-of-state tuition and course/lab fee for the dropped class. Students are not eligible for financial aid for these dropped classes.
    • Refunds for full-semester-length classes dropped from the first day of the semester through the seventh calendar day of the semester are calculated at a rate of 100% refund of the in-state or out-of-state tuition and course/lab fee only for the dropped class. Students are not eligible for financial aid for these dropped classes.
    • Refunds for full-semester-length classes dropped from the eighth to fourteenth calendar day of the semester are calculated at a rate of 50% refund of the in-state or out-of-state tuition fee and course/lab fee for the dropped class.
    • There is no reduction of charges for full-semester-length courses dropped after the fourteenth calendar day of the semester; however, there may be a reduction or loss of financial aid eligibility.
  5. Refunds for flexibly-scheduled courses: Courses which have a beginning or/and ending date different than the first and last days of the standard semester schedule are considered flexibly-scheduled and have a prorated refund period applied to them. A 100% refund is applicable to a flexibly-scheduled course dropped in the first 7% period of that course’s duration. A 50% refund is applicable to a flexibly-scheduled course dropped in the 8% to 14% period of that course’s duration. No refund is applicable after the 14% period of the  flexibly-scheduled course duration.
  6. Refunds for cancelled courses: A refund of 100% is made to a student who has registered for a course that is cancelled by the College, if the student does not change to another course.
  7. Refunds for students whose registration bill was paid by third party funding (financial aid, agency) are applied toward reimbursing the third party before any disbursement to the student.
  8. If a student owes a financial obligation to the College, the refund is applied toward payment of the balance due before any disbursement to the student.
  9. Students who do not follow the established dropped-class procedures of the College are not eligible for a refund.
  10. Students who have questions concerning refunds should contact the Cashier’s Office.
  11. Appeals to this refund policy may be filed by completing and submitting an appeal form, available at the Cashier’s Office.

Cincinnati State Technical and Community College reserves the right to revise this statement of tuition refunds at any time.

For more information contact the Cashier’s Office, phone (513) 569-1580 or cashier@cincinnatistate.edu.